iOS Key Concepts and User Guide for Coaches

Coach accounts are currently only available on Apple products. Athletes can use either Apple or Android devices. Android users must first be invited by a coach to create an account and access the app.

iOS Requirements: For Coaches & Athletes with all features

Mac: macOS 13.0 or later and a Mac running an M1 chip, or later
iPhone: iOS 16.0 or later
iPad: iPad OS 16.0 or later
Apple Vision: visionOS 1.0 or later (companion)
Apple Watch: watchOS 9.4 or later (companion)

Android Requirements: Athletes only with limited features

Android 5.0 or newer

Web App: For Coaches & Athletes with limited features

Chrome browser - https://app.getonform.com/ (companion)

Account Creation

An account can be created by using one of three Single Sign-On (SSO) methods. The supported SSO methods are Apple, Google, or Microsoft. This is a seamless and secure process and means that you don't ever have to remember another username/password for Onform. Taking advantage of SSO provides additional security and data privacy. And, your email is never shared or sold.

NOTE: The email portion of your ID is only used to authenticate you logging onto the app. When sharing files or inviting others by email, this action is handed off to your device’s locally configured email client so as to prevent spam and delivery failures. You can configure your email client to send ‘From:’ any account.

Library - All Files

The ‘Library - All Files’ is a comprehensive collection of all videos you've recorded, imported, or shared across all of your individuals and teams. This library is private and cannot be shared but it’s great for searching and comparing videos across athletes.

Reference Content Library

This library is used to house the most commonly used referenced videos for quick access and easy sharing of frequently used drills and videos. Note: Videos in this library are not affected by the Local Cache Setting and will always remain on local storage until manually removed or all cache is manually cleared. This library is private by default and cannot be shared which means videos can be directly shared.

Activity Feed (Recent Activity)

The Activity Feed feature allows you to view all of your recent activity in one easy-to-find place. You no longer need to jump between different workspaces in the app trying to remember what messages you need to respond to, or which athletes have uploaded videos recently. Best of all, when you get a notification, it will be stored in the activity feed so you never miss another one again. Here’s what you can expect:

Messages: See all of your recent conversations with individual athletes or teams in one place and be able to quickly respond to each one.
Videos Added to Workspaces: Quickly access the latest files shared in your workspaces.
Videos Watched: Review the videos your athletes have recently viewed.
Athletes Joined: Stay updated on new athletes joining your team or workspace.
Reactions: Keep track of who has reacted to your messages.
And More: Enjoy a comprehensive view of all your interactions and updates.

Collections

Collections are a tool to customize the workspace view and group Individuals and/or teams into a collection of workspaces. You can directly add a new Individual or Team, Broadcast messages to the collection members, and Edit the Collection members (Team and Individual). Collections are accessed by tapping the “Edit” link on the Home Screen. Collections can be hidden and reordered based on preference.

Individual Collection

Any individual workspace created will be collected here. Workspaces are listed alphabetically by first name. The collection can be collapsed and expanded as needed. To create an Individual Workspace, tap the “+” icon at the top of your Home Screen.

All Teams Collection

All created team workspaces will be collected here. Workspaces are listed alphabetically by team name. The collection can be collapsed and expanded as needed. To create a Team Workspace, tap the “+” icon at the top on your Home Screen.

Workspaces

A workspace is a dedicated space for collaboration and communication between you and your clients or team members. Think of it as a virtual meeting room. There are two types of workspaces:

Individual Workspaces

To create an Individual Workspace, tap the “+” icon at the top of your Home Screen.

An individual workspace is your dedicated space for one-on-one collaboration with a client. For optimal organization, record client videos directly in their workspace's library to automatically tag the client.

While primarily designed for one-on-one interactions, you can invite additional members like parents and/or coaches. All members can view, communicate, and share within the workspace. You can also communicate privately with a member and/or create subgroups for targeted sharing.

Use Collections to efficiently organize groups of individuals and teams, including sending mass messages and sharing videos.

Team Workspaces

A team workspace is designed for collaboration among multiple members. You can invite members individually or create a group invitation to be used by multiple team members. Everyone can view, communicate, and share files within the workspace. You can also create subgroups for focused collaboration. While team workspaces are primarily for group interactions, individual, one-on-one conversations and file sharing are also possible.

Team workspaces are ideal for fostering a sense of community and shared progress within a group. They're perfect for member collaboration and open communication.

For one-on-one skill development with team members, consider creating individual workspaces and using Collections to organize members.

Voiceover

Use the voiceover feature to record audio feedback directly onto a video. You can also add drawings, comparisons, and overlays to enhance your message. To create a voiceover, open a video and tap the microphone icon. Select the option to 'Record Screen & Microphone' or 'Record Screen Only'.

When you create a voiceover, a new video is generated preserving the original footage. This allows you to provide specific feedback without altering the original video.

Invitations

To connect with others on the platform, you'll use invitations. There are two types:

Individual Invitation: Invites a specific person to join a workspace. Each invitation can only be accepted once.
Group Invitation: Invites multiple people to join a team workspace using a single invitation.

Once invited, individuals can accept or decline. Accepted group invitations add members to the workspace. Note, that you can accept an invite using the invite code. The invite code is simply the last 4 case-sensitive characters of the invite URL.

Onform doesn't directly send emails or videos. Instead, it integrates with your device's email client to facilitate sharing. This prevents spam and delivery issues.

You have various options for sharing and exporting videos:

Sharing within the app: Easily share videos with members of the same workspace or across different workspaces.
Sharing outside the app:
- Email: Send a shareable link to the video.
- Copy link: Generate a link to share the video on other platforms.
- Other apps: Share directly to other installed apps on your device.
- Save video: Download the video to your device's camera roll.
- Save to file: Save the video to your device's file system.

You can share, save, or export single or multiple videos simultaneously. Videos not stored locally must be downloaded from the Onform Cloud before sharing.

To share outside of the Onform app, on the Share screen, tap the 3 dots to reveal additional options.

Share via email
- This option launches your default configured email client on your device and shares a link to a video where it can be viewed, downloaded, and/or saved into their Onform app. Read more...
Copy link
- Create a shareable link to the video for pasting into other apps or platforms.
Share to other apps
- Shares to configurable and available apps on your device. Many options will automatically show here and you have the option to edit the actions where you can add/remove apps to select.
- Save Video: Download the video to your device's camera roll. Read more...
- Save to File: This option allows you to save the video(s) to your device’s file storage.
- Note: You can share, save, and export multiple videos at the same time. Videos not locally on your device will need to be downloaded from the Onform Cloud before they can be shared.

User Guide

Profile (picture or initials)

Accessing your Profile allows you to:

Show your online status as Online/Away
Clear unread notifications
Edit your Profile - Account name, Change Role, set Lesson Booking link, and add/set Workspace branding.
- Each workspace can have custom branding
- Your Lesson Booking link is a link provided by a 3rd party booking service such as Calendly
Manage Coach Upgrades
- If you purchased multiple coaching licenses, you can distribute or revoke licenses here
Manage Subscription or Upgrade
- Subscribe or see current subscription type, expiration, Auto-renew status
Link/Unlink a Sign-in method
- Supported sign-in methods are Apple, Google, and Microsoft IDs. To link an alternate sign-in method, you must use a different ID type than the original one used to create your account.
Logout
- View the current ID type logged in with for the current session

+ (Add Workspace)

Add a new individual workspace, add a new team, or accept an invite from another coach by entering an invite code. Note that the invite code is simply the last 4 case-sensitive characters of the invite URL.

More (circle and 3 dots)

Current Onform App and Build version installed
Onform Settings
- Privacy
  - Settings that allow you to set permissions for Onform to Access device resources
    - Photos
    - Bluetooth
    - Local Network - required for Multi-cam and sync over a network
    - Microphone - required to record voice on a voiceover and remotely start/stop by voice commands
    - Speech Recognition - required to remotely start/stop by voice commands
    - Camera - allow Onform to use a device camera for recording videos
    - Siri Search
    - Notifications - Turn on/off notifications and set notification types
    - Background App Refresh - allow the app to refresh while backgrounded
- Cloud Sync
  - Local Cache Settings
    - Automatic Management - Set a timeframe for how long videos stay on your local storage
    - Clear Cache - force clear video storage with an option to also include clearing out all Reference and Starred videos
    - Recover any missing videos - only use when directed by Onform support staff. Attempts to recover any videos that may not have synced in the case a crash (device or app) occurred.
  - Sync files over cellular
    - Allow files to sync over a cellular network if applicable
  - Serialize Uploads
    - Turned on to help unstable/poor data connections sync a single file at a time rather than multiple pieces of several files at once
  - Disable pro-active Downloads
    - Files shared with you will not automatically download. You may then select which files to download as needed
- Auto-Detect Camera
  - Disable auto-detect audio cues
    - Activate to turn off audible feedback from the app recording voice note
- Video Player
  - Left Handed Controls
    - Flip the Skeleton and Coach Cam icons with the Drawing Tool icon for easier left-handed access
  - Two finger Drawing
    - Use two fingers to draw
  - Disable recording voice-overs in HD aspect ratio
    - Captures the full-screen area of your iPhone or iPad and therefore does not support standard HD video aspect ratio
  - Skip voice-over sharing in the recorder
    - After recording a voice-over, automatically skip the option to share immediately as part of saving the voice-over
  - Disable automatic saving of drawings
    - When drawing on a video (while not recording a voice-over) this option erases any drawing upon exiting the video.
  - Right to left flywheel scrubbing
    - Change default direction to advance/rewind a video when scrubbing
- Voice-Over Recording Quality
  - Set Default, Better, and Best recording quality when recording a voice-over. Best recording causes larger files and takes longer for upload/download.
- Notification Control
  - Suppress “video watched” notification
    - Suppress the video watched” notification so that your coach won’t know when you watched a video.
- New User Invite
  - Default text used for all invitations
    - Change language (if desired) and customize the invitation message
- BodiTrak Pressure Mat
  - Support BodiTrak pressure mat
    - Turn on to sync with BodiTrak mat and include data in recordings
  - Disable Bodi-Trak auto-centering
    - Turn on/off BodiTrak auto-centering
- App Info
  - Send logs to Support
    - Only use when requested by Onform Support which helps us diagnose technical issues.
  - Version
    - Onform App version currently installed
  - Build
    - Onform App build number currently installed
- Account Settings
  - Permanently delete an account and all files
Get Support
- Contact Onform Support
Tutorial Videos
- Link to Onform’s YouTube channel where many short How-To videos
New Features Blog
- Link to Onform’s Blog where a mix of feature announcements, How-To’s, and interviews are posted
Rate Onform
- Where you can give Onform a 5-star rating and leave great comments that help others discover the app

Search

Search for athletes or teams. Searches across all collections: Individual, Team, and Custom Collections

Edit

Add New Collection
- Select individuals and/or teams to add to a Collection
- Enter a name for your new Collection
Hide/Unhide Collections
Edit Collections
- individuals and teams can be moved to a different Collection
- individuals and teams can be added or removed from a Collection
Reorder your Collections on the Home screen

Libraries

There are 3 types of Libraries in Onform

Library - All Files
- The ‘Library - All Files’ is a comprehensive collection of all videos you've recorded, imported, or shared across all of your individuals and teams. This library is private and cannot be shared but it’s great for searching and comparing videos across athletes.
  Reference Content Library
- This library is used to house the most commonly used referenced videos for quick access and easy sharing of frequently used drills and videos. Note: Videos in this library are not affected by the Local Cache Setting and will always remain on local storage until manually removed or all cache is manually cleared. This library is private by default and cannot be shared which means videos can be directly shared.
  Individual and Team Libraries
- All libraries are, by default, staging areas. They are a tool to help organize videos by a Team or Individual. With the default setting as “Private”, both you and all workspace members can record in the workspace library and explicitly determine what is shared and what is not shared. As you share videos, the counts are adjusted based on your actions:

In any Library, you can Import files (.MP4 & .MOV), select multiple files for exporting, and search Tags and Titles to filter files.

The creator of the workspace can set or change a workspace library to be default private or default shared

Recording a Video

Mic
- Toggle the mic on and off to record or mute environmental sounds. This is handy for when you are recording in a noisy environment
Auto-Detect Voice
- Turn on/off Auto Detect Dictation
  - Only available for athletes with sport type of Golf and Baseball when recording mode is set to 'Auto-Detect'. Note that Auto-Detect only works to record full swings. Chipping, putting, and bunting are recognized as 'pre-ritual' movements and do not trigger the Auto-Detect to record.
Skeleton Icon
- Real-time coaching feature where you can overlay the skeleton tracking feature live to help set up your client’s position before they move into action
Drawing Tool
- All of the standard drawing annotation tools while in the camera view, live, before you even hit record
Tag
- Pre-tag a video that will be saved with the video recording
Person tag
- Best used in Teams and when recording from the Library - All Files library. This allows you to tag any person who is a member of the workspace or any individual from any workspace when recording from the Library - All File library.
Timer
- Current recording duration
Back/Front
- Toggle to switch between recording using the Back or Front camera
Auto-Focus (Shutter Speed and ISO Control)
- Shutter Speed and ISO controls from the camera recording screen by tapping on the "plus/minus" button at the top of the camera screen. Faster shutter speeds will provide better stop-motion, but you must also increase the ISO setting in order to keep the image bright enough. As you drag the sliders, you'll see the resulting effect of your choices. The settings are remembered between recording sessions.
Resolution and FPS (Frames per Second)
- When recording video, frames per second (FPS) and resolution are two different factors that affect the quality of the video:
  - Resolution

The number of pixels in a recording. A higher resolution means a sharper image with less distortion when enlarged or reduced. A 1080 or 720 resolution are available options when recording.

FPS
- The number of frames captured per second, which measures the movement of the frames. A higher FPS results in smoother motion and less lag, and is especially important for action footage and slow motion. For example, 240 or 120 FPS are often used for action scenes, while 30 FPS is standard for a cinematic look

Record
- Tap to start recording and stop recording
Recording Mode
- Manual
  - Manually start and stop a video recording
- One-Tap
  - One-tap will automatically clip the previous X seconds of video prior to the tap, and it will use the next Y seconds after the tap, resulting in a video that is X+Y seconds long. The default setting is 3s before and 2s after the tap which creates a 5s video.
- Auto-Detect (Golf - Face On or Down The Line or Baseball swing and pitching - both open side
  - We trained a machine learning model to become your video assistant. Doing the annoying stuff for you, capturing more about the swing than you could on your own, and keeping it organized and easy to manage. Every swing is auto-captured, clipped and titled, without interrupting your practice session
- Launch Monitor
  - Connect a supported Launch Monitor to include a data overlay from your launch monitor. Currently supported: Garmin Approach R10 and Full Swing KIT
  - Multi-Cam
    - allows simultaneous recording from up to 4 angles of a single action using multiple iOS devices.

Close
- Close the recording window

Previewing a Video

Tap on any thumbnail to open a video. Several options are available when you open a video:

“X”
- closes video
Compare
- Allows you to add a second video by either Importing, Recording, or selecting an existing video from any Workspace A voiceover must be performed in order to save this view
Mic icon
- Tap to start recording your Voiceover
  - You have the option to record your voice and screen or only your screen
“...”
- Tap to Share a video, Star or Unstar a video, Edit a Title, Edit a Tag, Edit the Person, Trim the video, Flip the video (make a right-hander a left-hander), or Delete the video
Skeleton icon
- On supported devices (iOS with an A14 fast chip or newer), tap this icon to turn on skeleton tracking. Skeleton tracking allows for limbs and angles to be placed on a single individual and tracks their movement. The skeleton tracking works best with good lighting, one person’s body clearly in the video without obstruction. Note that bulky uniforms and water, along with other instances, can impede the Skeleton from tracking and/or placing the skeleton stems on a person’s body
Coach Cam
- The Coach Cam allows you to insert a live video of you into your Voiceover. This can be used to add a personal touch or demonstrate an action to your client
Pen icon
- Houses the tools available to draw on a video frame to help perform analysis
  - Line - draw a straight line
  - Arrow - draw a straight arrow
  - Degree Line - draw and show the degree of a straight line
  - Angle - draw an angle and see the degrees of the angel
  - Circle - draw a circle
  - Free-form Line - draw a free-form line
  - Free-Form Arrow - draw a free-form arrow
  - Timer - place a timer on the screen to time an action
  - Box - draw a 4-sided drawing
  - Ruler - Draw and calibrate a measurement to provide distance information on a single plane
  - Undo - erase the last drawing
  - Clear - Clears all drawings
Speed control
- Tap to change the playback speed
Loop
- Tap the 2 arrows to loop the video playback
Macro Scrubber
- Move the gold ball to manually move through the video quickly
Frame Scrubber
- Drag the vertical lines to move through a video through multiple frames
Back Button
- Tap to move a video back frame-by-frame
Play Button
- Tap to play the video at the selected playback speed
Forward Button
- Tap to advance the video forward frame-by-frame

Recording a Voiceover

Tap the Mic icon after opening up a video. You will be prompted to allow for a voice and screen recording or just a screen recording. While you are recording a voice-over, you are able to use the tools available as part of your feedback.
Pause: You can pause the voiceover recording so that you can change videos or move to a different part of the video and then resume the recording.

Miscellaneous

Long-pressing a Video Thumbnail

Share
- Tap video with any team, individual, or multiple individuals
Broadcast
- Tap to share privately with people in any Collection previously created. Any reply is sent only to you
Copy
- Tap to copy the video to one or more teams and individuals as well as your Reference Content Library
Duplicate File
- Create a copy of the file and place it in the Library you currently have open
Move File
- Moves the file to another workspace
Restrict Further Sharing
- Restricts files from being shared by others
Edit Title
- Allows you to set or edit a video file
Edit Tags
- Allows you to set or edit a video tag
Edit Person
- Change the person tagged in the current video
  - NOTE: Tag can only be changed to a current workspace member. To change the tag to someone in another workspace, edit the Person in the Library - All Files
Remove from Cache
- Remove this file manually from your local storage
Delete
- Delete the file

Long-pressing an Individual Workspace name

Edit Team Profile
- Change the Team name
- Edit Library sharing
- Change workspace branding
Add/remove from collection
- Displays which collections, if any, the team is a part of where you can add the team to collections or remove the team from collections
Leave
First, make an individual an Admin of the Workspace. Then, you are able to leave the team, leaving the team intact
Delete
- This deletes the team workspace and the users will not have access to the workspace or any shared videos.

Long-pressing an Individual Member’s name in a Team or Individual workspace

Invite/Re-invite member
Change Role
- Change the member’s role to a different role type:
  - Athlete (term based on sport type)
  - Parent
  - Assistant
  - Coach (term based on sport type)
  - Other
- Athlete, Parent, and Other Roles: Enjoy unlimited video storage, sharing, receiving, and messaging within workspaces invited by a Coach. Perform up to 5 voiceovers per rolling 30-day period.
- Coach and Assistant Roles: Benefit from unlimited video storage, sharing, receiving, messaging, and voiceovers. When inviting a Coach/Assistant, they must have their own Coach Subscription or you are required to have available licenses to distribute to them.

Edit Details
- Change role
- Change name
Make Admin of Workspace
- Allows them to add and remove individuals from/to the Workspace
Remove
- Removes them as a member and they no longer have access to any shared videos.
  Recently Deleted
- When a file(s) is deleted, we move these files into a recently deleted folder. In any Library, you can tap on the Library dropdown to access the Recently Deleted Folder. Here you can recover files mistakenly deleted or delta them permanently thus freeing up your local storage
  Notes
- The note section of a Workspace is only viewable by the coach. This is a section where you can add notes, for easy recall, and is not viewable by your client.
- The notes section is for the workspace. So, team workspaces are notes for the team while individual workspaces are notes for the individual.
  Web App
- https://app.getonform.com/
  - Limited functionality companion accessed through a web browser. It is suggested to use a Chrome browser as it is the primary supported browser and renders the app best.
  - All administration needs to be managed through the mobile app.
  - Capabilities:
    - Videos can be imported, exported, and viewed
    - limited voiceover recordings
    - send and receive chats

iOS Key Concepts and User Guide for Coaches

Key Concepts

User Guide

Key Concepts

Spec Requirements

Account Creation

Library - All Files

Reference Content Library

Activity Feed (Recent Activity)

Collections

Individual Collection

All Teams Collection

Workspaces

Individual Workspaces

Team Workspaces

Voiceover

Invitations

Sending Invitations / Sharing videos outside of the app

Sharing Options / Exporting Videos

User Guide

Profile (picture or initials)

+ (Add Workspace)

More (circle and 3 dots)

Search

Edit

Libraries

Library - All Files

Reference Content Library

Individual and Team Libraries

Recording a Video

Previewing a Video

Recording a Voiceover

Miscellaneous

Long-pressing a Video Thumbnail

Long-pressing an Individual Workspace name

Long-pressing an Individual Member’s name in a Team or Individual workspace

Recently Deleted

Notes

Web App